1. Disposal of Correspondence
- Communications received from the government departments, universities, students and public are being attended and disposed of at various levels of the authorities of the Institute.
- Routine matters are considered and disposed of by respective section heads.
- Important matters / policy matters are escalated to higher level authorities like Chief Administrative Officer, Dean (Accounts & Administration), Dean (Academics) and Director for consideration and disposal.
- In matters wherever approval of Board or sub-committees like Finance Committee, Building Works Committee, Campus Development Committee etc, is required, such matters are placed in the respective committee for decision.
2. Channel of Submission of Various Types of Cases and the Level of Final Disposal
|S No||Type of Cases||Level of Final Disposal||Channel of Submission|
|3||All matters on Recruitment Rules||BoG||SAO-HR/CAO/Dean/Director|
|4||Appointment/Promotion of Faculty Members||BoG||SAO-HR/CAO/Dean/Director|
|5||Appointment / Promotion of non-teaching Group-A Officers||BoG||SAO-HR/CAO/Dean/Director|
|6||Appointment / Promotion of Group B & C employees||Director||SAO-HR/CAO/Dean|
|7||Admission process||Chair Admissions||OAA|
|8||Admissions related travels||Director||OAA / Chair Admissions|
|10||Transfer/Posting of Group A & B Officers and Group C employees||Director||SAO-HR/CAO/Dean|
|11||Office accommodation shifting / allotment of rooms||Director||SAO-HR/CAO|
|12||Court Cases||Director||Officer Concerned / CAO/Dean|
|13||BoG Meetings/ Agenda papers||Director||Officer concerned / CAO / Dean|
|14||Finance Committee meetings / Agenda papers||Director||FA&CAO/CAO/Dean|
|15||Annual Report||BoG||CAO / Dean / Director|
|16||Engagement of Consultants||BoG||Officer concerned / CAO / Dean / Director|
|17||Training||Director||Officer concerned / CAO / Dean / Director|
|18||Budgetary matters||BoG||FA&CAO/CAO/Dean/Director/Finance Committee|
|19||Proposal for BE and RE||BoG||FA&CAO/CAO/Dean/Director/Finance Committee|
|20||Re-appropriation of funds||BoG||FA&CAO/CAO/Dean/Director/Finance Committee|
|21||Audit Objections||Director||Officer concerned/CAO/Dean|
|22||No objection for issue of Passport||CAO||SAO-HR|
|24||Record / Review / Weeding out of old files||Director||Officer concerned / CAO / Dean|
|25||Appointment of FAA/PIO/APIO||Director||SAO-HR/CAO/Dean|
|26||Sanction of leave||Director for Faculty & CAO for non-teaching||Officer concerned / CAO|
|27||Engagement of contractors||Director||Officer concerned/CAO/Dean|
|28||Payment / Reimbursement of various Bills||Director||Officer concerned/CAO|
|29||Acceptance of declaration of Home Town for the purpose of LTC||CAO||SAO-HR|
|30||Adjustment / Claim bills of LTC/TA||Director||ACCTT/FA&CAO/CAO|
|31||Reimbursement of Telephone Bills||Director||ACCTT/FA&CAO/CAO|
|32||Purchase of office equipment||Director||OAA/CAO|
|34||Maintenance of Office Equipment||Director||SAO-HR/CAO|
|35||All work related to Office Automation/Computerisation||Director||SYS.ADMN/Chair IT Committee/CAO/Dean|
|36||Fee of Consultants||Director||Officer concerned/CAO/Dean|
|37||Purchase of Stationary Items||Director||SAO-HR/CAO|
|38||All matters relating to Dak & Despatch Section||Director||AO/CAO|
|39||Purchase of Furniture/Repair/Maintenance||Director||OAA/CAO|
|40||Preparation of monthly salary and supplementary bills||Director||ACCTT/FA&CAO/CAO|
|41||Preparation of Form-16 and 16-A||Director||ACCTT/FA&CAO/CAO|
|44||Reimbursement of Tuition Fee Bill||Director||ACCTT/FA&CAO/CAO|
|Note: Issues where the recommendation of any Committee is required, the concerned Committee will discuss and make its recommendation which will be put up by the concerned Administrative head for approval of the BoG/Director as the case may be through CAO and Dean.|
3. Flow-Chart of Decision Making Process
1.3.3. Related provisions, acts, rules etc.
As per IIM Rules 2018
As per IIM Act 2017
As per the Service Regulation 2015 approved by BoG
As per the Notices/Orders issued by IIM Tiruchirappalli from time to time
1.3.4. Time limit for taking a decisions, if any
Time limit for taking decisions varies from each request received from all the sections. The routine matters received from different section are of time-bound nature and disposed of within the given time limit by the institute. The Institute used to take a decision at the earliest possible.
1.3.5. Channel of supervision and accountability
The Organizational Chart shows the Channel of Supervision Accountability. The Director is the administrative and academic head of the Institute. Dean (Academics) guides the Academic Department where each programme is managed by its Chairperson, who supervises the work of the staff of their departments and reports to the Director of the institute through the Dean (Academics). Dean (Administration) guides Establishment, Accounts Section, Estate Management and General Administration where various sections are managed by Chief Administrative Officer / Finance Advisor and Chief Accounts Officer / Administrative Officer (as the case may be) and reports to the Director through the Dean (Administration). For details, please refer to the Organizational Chart/structure [Click here].